This Privacy Notice aims to provide you with all the details you need about the photos and videos realized by MyData-TRUST (“MD-T”, the Data Controller) at the occasion of its Event. Please read it carefully, and do not hesitate to ask any question you might have to the organizers or to liaise with MD-T’s Data Protection Officer (see contact details below).
Why is MD-T taking photos during the Event?
MD-T may take some photos to use them for promoting the Event or its next editions on its social medias (e.g. LinkedIn, …) and websites.
How do you know that you can be photographed?
Some warnings, in the form of posters, will be positioned at the Event to ensure it is fully clear for you that you enter an area where photos may be taken, and to redirect you to this Privacy Notice.
On what basis MD-T is relying on to take photos and use them?
When you enter the areas where posters indicate that photos may be taken, we consider we have your implicit authorization to appear on wide shots of the Event. Wide shots are generic photos not targeting a specific person or group of persons, and which are aiming to show the global atmosphere of the Event.
In addition, if you pose for a targeted photo, we consider you are giving us a clear affirmative signal that you agree to the capture and use of this photo as described in this Privacy Notice (so for the purpose of communicating about the Event on MD-T social medias and websites).
We insist however on the fact that you can change your mind at any time. For example, in case photos where you appear have been taken at the Event but you do no longer agree afterward to their use as described here, you can liaise with us and we will take the necessary steps (see contact details and rights sections below). Also, see next section if you do not agree at all for photos where you appear to be captured.
What if you do not agree to be photographed?
If you do not agree to appear on photos taken during the Event (whether being wide shots and/or targeted photographs), you can take at the entrance (or ask an organizer for) a different layer for your badge.
Indeed, you are provided upon your arrival at the Event with a badge containing your information. You can take a layer of another color to replace the one of your badge, so it is fully clear to MD-T that we cannot take pictures where you appear.
In addition, we kindly ask you to not voluntarily pose on organizers’ photos, if you do not agree for them to be captured and used as described in this Privacy Notice.
In addition to the photos, MD-T could ask you to participate in short interviews. What is it about?
MD-T organizers may propose you to participate in short interviews to talk about your background and the Event. More specifically, you may be invited to introduce yourself and answer 4-5 questions about the Event, your background and Data Protection field, while you are recorded. The goal is to develop some materials that we can use to promote the Event on our social media (e.g. LinkedIn, YouTube Channel, …) and websites.
Please note also that MD-T may choose to use solely some part of the interview in the final video footage. We will however not cut any part of the answer provided to one specific question.
Participating in those interviews is totally voluntary. Therefore, we will ask you if you agree to participate before recording you. If you do not want to participate, please decline the proposal. If you agree to participate, we consider that we have your authorization to record and use your interview as described in this Privacy Notice.
Should you have any question about these interviews in addition to the information contained in this Privacy Notice, please ask it to the interviewer before the recording.
How long is MD-T keeping photos and recordings?
MD-T will keep internally photos and interviews for some months after the Event, for as long as this is relevant for communication purposes (e.g. just after the Event and, potentially, before a next edition).
However, please be aware that, if a photo/interview has been used to promote MD-T activities on its social medias and website, it may remain available as long as the support/publication containing it is available. In case you would like a published photo/interview to be removed, please see the below section about your rights.
Do we share your photos/videos with others?
MD-T does not sell or trade your personal data. We may however store your personal information on our internal hosting platform (e.g. Sharepoint). It means such providers (Microsoft, …) are technically processing your information, without however actively accessing it. In addition, if you agree for photographs and interviews to be captured and used, you must be aware that they may appear on MD-T website or social media.
What are your rights, in relation to the photos/videos taken?
You have the following rights, in relation to your personal data:
- Access: You have the right to obtain confirmation as to whether we process your data or not and, where that is the case, all necessary information to make the processing transparent.
- Rectification: You have the right to ask us to rectify any inaccurate or incomplete data.
- Erasure: You have the right to request the deletion of your personal data.
- Restriction: You can ask restriction of the processing of your data. It means your information will only be stored and not otherwise used, unless you give your authorization for this.
- Portability: You have the right to request the receipt and/or the transfer to another organization, in a machine-readable form, of your personal data.
- Object to processing: You have the right to object to the processing of your data.
- Right to withdraw consent: When you have given your consent for the processing of your data, you can withdraw it at any time.
If you would like to exercise one or more of these rights, please contact MD-T Data Protection Officer at [email protected]. Please note however that those rights may be subject to legal exceptions or conditions of application that will be assessed in the course of your request. They are therefore not absolute.
You also have the right to lodge a complaint with your local Data Protection Authority in the Member State of the European Union of your habitual residence, place of work or place of the alleged infringement if you consider that your personal data is not processed in accordance with the GDPR.
Contact Details
MyData-TRUST: Avenue Lavoisier 18b, 1300 Wavre (BELGIUM) +32 (0) 65 55 41 20
MyData-TRUST Data Protection Officer (DPO): [email protected]
EU Supervisory Authorities contact details, see https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm
